What makes Rapto different from transcription tools like Otter or Fireflies?

Traditional meeting tools only transcribe and summarize audio into static text. Rapto focuses on execution after the call: it extracts concrete spoken commitments, assigns owners and deadlines, syncs tasks into Linear, Jira, and Slack, and autonomously verifies follow-through across subsequent meetings until each promise is fulfilled.

Which video conferencing platforms does Rapto support?

Rapto works natively with Zoom, Google Meet, and Microsoft Teams. It supports both calendar-connected botless audio capture and autonomous AI meeting assistants, adapting to your organization's security and guest policies.

How does cross-meeting commitment tracking actually work?

Rapto uses cross-meeting neural memory. When an action item is committed to during a Monday sync, Rapto logs the promise. When the assignee provides a verbal status update during a Thursday standup, Rapto automatically links the update, marks the commitment resolved, and updates team accountability metrics without manual note-taking.

How does Rapto's pricing compare to per-seat meeting recorders?

Unlike legacy tools that charge $18–$29 per user every month (costing $270–$435/mo for a 15-person squad), Rapto provides predictable, flat team pricing starting at $39/month for up to 10 team members. You can invite your entire product and engineering squad without per-seat line-item friction.

Is customer meeting audio or transcript data used to train AI models?

No. Rapto enforces a strict zero-data-retention training policy. Your meeting audio and transcripts are never used to train public or foundation AI models. All data is encrypted with AES-256 at rest and TLS 1.3 in transit, backed by SOC-2 Type II standards.

How does Rapto sync with project management and communication tools?

Rapto features bi-directional integrations with Slack, Linear, Jira, and Notion. Spoken decisions and commitments are converted into structured issues with story points, assignees, and parent epics, keeping engineering workflows synchronized automatically.

What is AI meeting accountability software?

AI meeting accountability software automatically captures spoken commitments made during video calls, assigns them to owners, tracks follow-through across subsequent meetings, and syncs action items into tools like Jira, Linear, or Slack — eliminating manual note-taking and status-chasing. Unlike basic meeting recorders, accountability software verifies whether promises are actually kept.

How can teams reduce missed meeting action items?

The most effective approach is automated commitment extraction: an AI layer that attends meetings, identifies every promise ('I'll deliver X by Friday'), assigns it to the speaker, and follows up automatically in Slack or email. Teams using structured accountability systems consistently see up to 3× higher fulfillment rates versus manual note-taking alone.

What is botless meeting recording and how does it work?

Botless recording captures meeting audio directly on the user's device through the OS audio layer, without sending an AI bot participant into the call. This keeps the meeting natural, avoids 'bot joined' notifications that can alarm guests, and works within strict organizational security policies that prohibit third-party attendees. Rapto supports both botless and bot-based recording depending on your team's security posture.

Is Rapto a meeting notetaker?

Rapto is not primarily a meeting notetaker. While it captures full transcripts, its core function is post-meeting accountability: extracting commitments, cross-referencing them across subsequent meetings to verify follow-through, and syncing resolved or pending items into your project management stack. Think of it as an accountability layer built on top of transcription — not a transcription service with a summary.

Is recording meetings with AI GDPR compliant?

Rapto is GDPR compliant by design. Meeting audio is processed in encrypted, isolated pipelines and is never used to train AI models. Participants are notified via calendar invites when recording is active, and all data is stored under AES-256 encryption at rest and TLS 1.3 in transit. Enterprise customers receive a signed Data Processing Agreement (DPA) and can request SOC 2 Type II audit reports. Rapto also offers a GDPR-compliant data retention configuration with configurable auto-deletion.

What is the best meeting accountability tool for engineering teams?

Engineering teams need a meeting tool that goes beyond transcription: one that syncs action items into Jira or Linear, tracks sprint commitments across standups and retros, and provides delivery velocity metrics. Rapto is purpose-built for this use case with bi-directional Jira, Linear, Slack, and Notion integrations, cross-meeting commitment memory, and flat squad pricing (from $39/mo for up to 10 members) that doesn't penalize you for adding the whole team.

Zero-Trust Architecture • SOC 2 Type II CertifiedSystems 100% Operational

Enterprise-grade security by design, not as an afterthought.

Rapto protects your engineering and product meetings with strict zero AI model training, AES-256 envelope encryption, tenant-level cryptographic isolation, and continuous compliance verification.

Review DPA & SCCs

SOC 2

Type II Certified

Audited by Schellman & Co.

AI Model Training

Contractual Zero-Retention Guarantee

256-bit

AES & TLS 1.3

FIPS 140-3 Validated Encryption

48-hr

Breach SLA

Dedicated Incident Commander

Independent Verification

Rigorous compliance audited by third-party leaders.

We validate our security controls against the world's most stringent data protection frameworks, verified through continuous automated evidence collection and independent external audits.

AICPA CertifiedActive & Verified

SOC 2 Type II

Independent Third-Party Audit (Schellman & Co.)

Evaluated across Security, Confidentiality, and Availability Trust Services Criteria with continuous automated monitoring.

Continuous compliance tracking powered by automated evidence collection. Complete 12-month observation period with zero exceptions.

Global StandardActive & Verified

ISO/IEC 27001:2022

BSI Group International

Certified Information Security Management System (ISMS) governing software development, operations, and customer data handling.

Comprehensive risk management framework, secure software development lifecycle (SDLC), and multi-tiered business continuity plans.

EU / UK CompliantCompliant

GDPR & UK GDPR

European Data Protection Board Framework

Full Article 28 DPA compliance, Standard Contractual Clauses (SCCs 2021/914), and designated EU/UK Data Protection Officers.

Automated Data Subject Rights (DSR) handling, right-to-be-forgotten cryptographic erasure, and strict sub-processor flow-down terms.

Healthcare GradeAvailable upon Request

HIPAA / HITECH Ready

Third-Party Attestation

Safeguards for Protected Health Information (PHI) with Business Associate Agreements (BAAs) available for Enterprise accounts.

Strict access segmentation, dedicated tenant encryption, multi-factor hardware keys, and comprehensive immutable audit trails.

California PrivacyCompliant

CCPA / CPRA

California Privacy Protection Agency Framework

Certified Service Provider under Cal. Civ. Code § 1798.140(ag). Zero selling or cross-context behavioral sharing of customer data.

Strict non-retention for external commercial purposes, automated telemetry anonymization, and consumer opt-out compliance.

Attestation on File

STAR Level 1Active & Verified

Cloud Security Alliance (CSA)

Cloud Security Alliance

Published Consensus Assessments Initiative Questionnaire (CAIQ v4) detailing complete cloud security posture.

Publicly accessible answers to 261 foundational cloud security controls across 17 distinct operational domains.

Zero-Leak Architecture

How Rapto protects your data through every millisecond.

From the moment our bot enters a video conference to the cryptographic shredding of deleted transcripts, examine the multi-layered security safeguards protecting your proprietary discussions.

Stage 01TLS 1.3 Stream

Authorized Bot Ingestion & Explicit Consent

Rapto joins authorized meetings (Zoom, Google Meet, Microsoft Teams) with explicit visual notification, audible host announcement, and guest opt-out controls.

Cryptographic & Operational Controls:

Mandatory visual banner and bot name clearly stating recording status
Meeting host retains one-click instant bot eject and transcription pause
Encrypted transport via TLS 1.3 with Perfect Forward Secrecy (PFS)

PIPELINE TELEMETRYISOLATED TENANT

STATUS:ENCRYPTED & RUNNING

TRANSPORT:TLS 1.3 / PFS / mTLS

INFERENCE:ZERO DATA RETENTION (ZDR)

STORAGE:AES-256-GCM / AWS KMS

STAGE 1 OF 5100% ISOLATED

Authorized Bot Ingestion & Explicit Consent

TLS 1.3 Stream

Ephemeral Audio Streaming & Diarization

Zero Raw Audio Persistence

Zero-Retention AI Inference Engine

Contractual Zero-Training

Multi-Tenant Isolation & KMS Envelope Encryption

AES-256-GCM

Continuous Governance & Cryptographic Erasure

Automated Lifecycle

Comprehensive Defense-in-Depth

Six pillars of enterprise trust and privacy.

Every layer of our infrastructure, product, and organizational process is built to meet the expectations of Fortune 500 security officers and engineering leaders.

Contractual Commitment

Zero AI Model Training Guarantee

We strictly and contractually enforce zero training on customer data. We never use your meeting transcripts, voice recordings, summary outputs, or embeddings to train, fine-tune, or calibrate public or proprietary AI models.

Zero-Data-Retention (ZDR) enterprise agreements with LLM infrastructure partners

No customer data is shared between tenants or pooled into shared training datasets

Vector embeddings are isolated in dedicated private indexes with tenant encryption keys

Explicit guarantees backed by our legally binding Data Processing Agreement (DPA)

FIPS 140-3 Validated

End-to-End Encryption & Key Sovereignty

All customer data is encrypted in transit using TLS 1.3 with Perfect Forward Secrecy and at rest using FIPS 140-3 validated AES-256. Enterprise customers can bring their own keys (BYOK) via AWS KMS or Azure Key Vault.

Mandatory TLS 1.3 with HSTS and modern cipher suites across all endpoints

AES-256 envelope encryption for database records, object storage, and backups

Customer-Managed Encryption Keys (CMEK / BYOK) with instant revocation

Internal microservice communication secured with mutual TLS (mTLS) zero-trust mesh

SAML 2.0 & SCIM

Enterprise Identity & Access Governance

Integrate with your existing identity provider (Okta, Google Workspace, Microsoft Entra ID, OneLogin, PingIdentity) with automated JIT/SCIM provisioning and fine-grained workspace permissions.

SAML 2.0, OpenID Connect (OIDC), and WS-Fed enterprise Single Sign-On (SSO)

SCIM 2.0 automated provisioning and instant offboarding upon employee departure

Granular Role-Based Access Control (RBAC): Owner, Admin, Member, Restricted Guest

Mandatory FIDO2/WebAuthn hardware security keys for all Rapto engineering personnel

Multi-Region Cloud

Hardened Cloud & Network Defense

Rapto is hosted in top-tier AWS and Cloudflare facilities with isolated Virtual Private Clouds (VPCs), Next-Generation Web Application Firewalls (WAF), and continuous intrusion detection.

Zero direct internet ingress to production databases, caches, or vector clusters

Cloudflare Enterprise Edge providing automated DDoS protection and bot mitigation

Least-privilege infrastructure access with ephemeral, short-lived bastion credentials

Multi-region active-active disaster recovery with automated cross-region database failover

CREST Certified

Continuous Auditing & Penetration Testing

Our software development lifecycle (SDLC) integrates static and dynamic code analysis, software bill of materials (SBOM) scanning, and mandatory annual third-party penetration testing.

Continuous SAST/DAST code analysis integrated directly into automated CI/CD pipelines

Third-party dependency monitoring (Snyk / Dependabot) with real-time zero-day alerting

Annual comprehensive black-box and white-box penetration tests by CREST-accredited firms

Managed Bug Bounty program with 24-hour triage SLA and responsible disclosure protocol

Granular Retention

Data Minimization & Redaction Controls

Put your compliance team in complete control. Configure automated meeting expiration windows, redact API keys and credit cards automatically, and execute verified cryptographic deletes anytime.

Automated regex and NLP pattern detection to mask API keys, tokens, and PII in real time

Configurable workspace retention rules: Auto-purge transcripts after 7, 30, 90, or 365 days

One-click data export in structured, machine-readable JSON/CSV formats

NIST SP 800-88 Rev. 1 media sanitization standards for verified data destruction

Technical Controls Specification

Security controls matrix & compliance standards.

Transparently browse our technical control implementations mapped directly to SOC 2 CC, ISO 27001, and NIST frameworks.

Encryption & CryptographySOC 2 CC6.6, ISO 27001 A.10.1

Data at Rest Encryption

All databases, vector indexes, S3 buckets, and snapshots encrypted with AES-256-GCM via AWS KMS.

Evidence: Continuous AWS Config & Drata automated evidence verification

Encryption & CryptographyNIST SP 800-52 Rev. 2, SOC 2 CC6.7

Data in Transit Encryption

TLS 1.3 enforced with modern ECDHE cipher suites, PFS, and strict HSTS across all endpoints.

Evidence: SSL Labs A+ Rating, Edge WAF automated verification

Encryption & CryptographyFIPS 140-3 Level 3, HIPAA Security Rule

Key Sovereignty (BYOK/CMEK)

Support for customer-controlled KMS keys in customer-owned AWS or Azure accounts with instant revocation.

Evidence: Dedicated Enterprise deployment audit

Identity & AccessSOC 2 CC6.1, ISO 27001 A.9.4

Enterprise Single Sign-On (SSO)

SAML 2.0 & OIDC integration with Okta, Azure AD, Google Workspace, and OneLogin.

Evidence: IdP metadata validation & automated session revocation

Identity & AccessSOC 2 CC6.2, ISO 27001 A.9.2

Automated User Provisioning (SCIM)

SCIM 2.0 support for automated user onboarding, attribute synchronization, and immediate deprovisioning.

Evidence: SCIM webhook logs & directory sync verification

Identity & AccessNIST SP 800-63B AAL3, SOC 2 CC6.3

Internal Production Access & Hardware MFA

Zero standing admin privileges. All engineer access requires FIDO2 hardware keys, ephemeral approval, and audit logging.

Evidence: Teleport / Tailscale access logs with dual authorization

Network & InfrastructureCIS AWS Foundation Benchmarks, SOC 2 CC6.6

Zero Ingress Private Database Isolation

Databases reside in private VPC subnets with no public IPs, accessible only via internal mTLS microservices.

Evidence: AWS VPC Flow logs & automated routing table audit

Network & InfrastructureSOC 2 CC6.6, ISO 27001 A.13.1

Edge WAF & DDoS Mitigation

Cloudflare Enterprise WAF blocking OWASP Top 10 exploits, rate limiting, and multi-terabit volumetric attacks.

Evidence: Cloudflare Security Analytics & monthly penetration tests

Data GovernanceEU AI Act Governance, GDPR Art. 28

Zero AI Model Training Enforcement

Contractual Zero Data Retention (ZDR) with LLM APIs; technical isolation preventing training dataset ingestion.

Evidence: Enterprise DPA with BAA & API telemetry verification

Data GovernanceGDPR Art. 5(1)(e), CCPA § 1798.100

Automated Workspace Retention Policies

Customer-configurable TTLs to automatically delete transcripts, summaries, and audio after N days.

Evidence: Automated cron purge verification with destruction logs

Operational SecuritySOC 2 CC7.1, ISO 27001 A.12.6

Third-Party Penetration Testing

Annual comprehensive black-box, grey-box, and API penetration tests conducted by independent CREST-certified firms.

Evidence: Executive Pen Test Attestation Letter (Available under NDA)

Operational SecurityGDPR Art. 33, SOC 2 CC7.3

24/7 Security Incident Response & 48h SLA

Cloud Region / Location:

European Union (Frankfurt, Germany)

Safeguards & Certifications:

GDPR Compliant EU Hosting, SOC 2 Type II, DPA with SCCs

Personal Data Scope: Aggregated platform interaction telemetry, anonymized session metrics (no meeting transcript content).

Need to execute our formal Data Processing Agreement?

Our pre-signed DPA incorporates all sub-processor terms and EU Standard Contractual Clauses (SCCs).

Review & Execute DPA

Security & Compliance FAQ

Frequently asked questions by CISOs & IT Leaders

Everything your security, legal, and privacy teams need to know before deploying Rapto.

Responsible Vulnerability Disclosure

Found a potential vulnerability?

We take all security reports seriously and commit to reviewing disclosures within 24 hours. Submit findings securely via our PGP-encrypted security mailbox.

PGP: 4A9F 88B1 C23D 990E 71F6 8E34 5510 293B A89C 4401

Contact Security Team

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Enterprise-grade security by design, not as an afterthought.

Rigorous compliance audited by third-party leaders.

SOC 2 Type II

ISO/IEC 27001:2022

GDPR & UK GDPR

HIPAA / HITECH Ready

CCPA / CPRA

Cloud Security Alliance (CSA)

How Rapto protects your data through every millisecond.

Authorized Bot Ingestion & Explicit Consent

Authorized Bot Ingestion & Explicit Consent

Ephemeral Audio Streaming & Diarization

Zero-Retention AI Inference Engine

Multi-Tenant Isolation & KMS Envelope Encryption

Continuous Governance & Cryptographic Erasure

Six pillars of enterprise trust and privacy.

Zero AI Model Training Guarantee

End-to-End Encryption & Key Sovereignty

Enterprise Identity & Access Governance

Hardened Cloud & Network Defense

Continuous Auditing & Penetration Testing

Data Minimization & Redaction Controls

Security controls matrix & compliance standards.

Data at Rest Encryption

Data in Transit Encryption

Key Sovereignty (BYOK/CMEK)

Enterprise Single Sign-On (SSO)

Automated User Provisioning (SCIM)

Internal Production Access & Hardware MFA

Zero Ingress Private Database Isolation

Edge WAF & DDoS Mitigation

Zero AI Model Training Enforcement

Automated Workspace Retention Policies

Third-Party Penetration Testing

24/7 Security Incident Response & 48h SLA

Authorized Sub-processors Registry

Amazon Web Services (AWS)

Cloudflare, Inc.

OpenAI, LLC (Enterprise Zero Data Retention)

Anthropic, PBC (Enterprise Tier)

Pinecone Systems, Inc.

Stripe, Inc.

PostHog, Inc. (EU Cloud)

Need to execute our formal Data Processing Agreement?

Frequently asked questions by CISOs & IT Leaders

Do you use our meeting recordings or transcripts to train AI models?

Where is our data stored, and do you support EU data residency?

Can we bring our own encryption keys (BYOK / CMEK)?

How does Rapto handle meeting attendee consent and recording notification?

How do we request your SOC 2 Type II report or penetration test summary?

What happens to our data when an employee leaves or our subscription ends?

Found a potential vulnerability?

Ready to keep every meeting promise?